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Join us at the 129th Winter Meeting

VBA 129th Annual Meeting
Williamsburg Lodge
Jan. 24-26, 2019

Exhibit at the VBA's Largest Annual Gathering

Imagine your display in a high-traffic area, accessible to a niche audience in the attractive demographic of attorneys, judges and law school professionals.

Either option you choose, you'll be able to build relationships and generate leads among several hundred lawyers from across Virginia at conference receptions - Thursday evening and Saturday afternoon - at the Annual Meeting. The exhibitor fee includes this access for your primary representative; more representatives can be registered at an additional fee. You can also rub elbows with meeting attendees and their guests on Friday by adding tickets for the banquet and reception to your order. 

Connect with the people who matter in your industry. Come mingle with our attendees and discover new customers, reinforce branding, or launch a new product or service. Increase your outreach by exhibiting at the VBA's largest annual gatherings. As an added benefit, exhibitors receive a list on-site of meeting attendees with names, firms and cities.

VBA And Meeting Demographics

New exhibitor options for 2019

PRIORITY SPACE: Exhibit inside the room where attendee morning and afternoon refreshments breaks will occur. Generate more one-on-one interactions by locating your display at a destination point instead of a thoroughfare.

2-FER DISCOUNT: For 2019, the VBA is also offering the option to reserve exhibit space at both the Annual and Summer meetings at a discount.

Both meetings will continue to offer exhibit space in the conference center lobby or colonnade, located near where attendees sign in for the event and in the heart of the conference center.

Event webpage

Exhibit hours and set-up

VBA Annual (winter) Meeting

  • 8:15 a.m.-5 p.m. Friday, Jan. 25, 2019; and
  • 9 a.m.-12:30 p.m. Saturday, Jan. 26, 2019

Set-up occurs Thursday, Jan. 24, 2019, at 4 p.m.

Annual Meeting exhibitors that register by Nov. 1, 2018, may appear in the promotional meeting brochure and in emailed meeting notices to VBA members and nonmembers.

Sign up by Dec. 14, 2018, to have your company name listed as an exhibitor in the conference program, provided on-site. Use the form below to let us know of your interest.

As an added bonus: Your company will receive recognition in the VBA Journal and on the VBA website, www.vba.org.

VBA Summer Meeting at the Omni Homestead Resort

  • 8:30 a.m.-6 p.m. Friday, July 19, 2019; and
  • 8:30 a.m.-1:00 p.m. Saturday, July 20, 2019

Set-up occurs Thursday, July 18, 2019, at 4 p.m.

Sign up by June 7, 2019, to have your company name listed in the conference program.

Boost your visibility

Plan to conduct a raffle at your booth or award door prizes for optimal visibility. Share the winners' names and the prizes with the VBA to gain additional notice among VBA members.

Offer eye-catching and different give-aways.

Provide something of value in return for the time attendees spend visiting with you, such as a white paper, subscription to news and information they are interested in.

At the 2017 statewide VBA meetings, the VBA offered exhibit hall Passport to Prizes or Bingo card contest as an incentive for attendees to visit vendor tables. Attendees who filled their cards with stamps obtained by stopping by the booths were entered in a prize drawing.

Your Annual Meeting Exhibit Space

A fee of $950 for the room with refreshments or $800 for the conference center lobby provides:

  • A draped 6-foot table on which to display your goods and services
  • Two chairs
  • Exhibitor registration for your primary representative, which includes coffee breaks and breakfast and the opening and closing receptions. Add additional representatives for $100 per person
  • A chance for the registered representatives to mingle and meet attendees at three VBA receptions during the conference
  • A listing of your company name in the conference program (Must sign up by Dec. 14)
  • Inclusion of your company name in a slideshow screened at the Friday banquet. Tickets to the black-tie banquet and reception are available at an extra cost of $100 per person
  • Overnight security guard

Special requirements (telephone lines, extension cords, internet connections, etc.) can be arranged directly with the hotel conference center at the vendor's expense.

Important to know

Exhibitor fees do not include your hotel stay, but exhibitors do qualify for the VBA group rate for rooms. Book rooms directly with the conference hotel. Find details about room reservations, when available, on the meeting event webpage on the VBA calendar.

Request An Exhibit Space

Simply fill in the form below and click submit. A member of the VBA staff will get in touch to confirm your participation.

Questions? Please contact Kylie Hinson at khinson@vba.org or call 804-644-0041, ext. 124.

  
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Exhibit fees vary. Bundle up and save. Your fee includes table space and admission for the exhibitor's primary representative to three receptions. You can register additional representatives and reserve banquet tickets at additional cost. Please note: All potential exhibitors are subject to final confirmation from the VBA office. Contact Kylie Hinson at khinson@vba.org or 804-644-0041, ext. 124, to check on space availability and exhibitor mix. You will receive a confirmation email when your involvement as an exhibitor is accepted. At that point, your credit card will be charged. DEADLINE FOR MEETING PROGRAM PUBLICITY: DEC. 14.
Approved exhibitors can arrange for special requirements, such as Internet access, with the hotel Conference Center at the vendor's expense.


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